Information for Submitting Abstracts and Papers

The deadline for submission of papers is May 15, 2010.

The deadline for submission of abstracts and posters is June 1, 2010. (Additional abstract submissions are still accepted after the paper deadline, and if there are papers from these abstracts, the papers may be published on the following year's conference CD) **.

Abstracts submitted after this date, prior to the conference programme being printed, will be considered for inclusion in the program on a space-available basis.

Authors should submit abstracts and papers to the ISSS Journals website. Submissions should be in an editable word processing document; PDF versions of papers are NOT acceptable.

Papers accepted for presentation will be compiled on a CDROM and distributed at the conference.

**Late papers received after May 15 may still be accepted to the conference, but will be included on the CD-ROM proceedings for the subsequent year (2011).

Introduction

The conference proceedings are published on CD-ROM with an ISBN. Also, the conference proceedings will be published on-line through the ISSS Journals website, with an ISSN.

To submit abstracts and papers, please follow these instructions step-by-step and if you have any problems contact the ISSS office at isssoffice@dsl.pipex.com

Submission to the JournalsISSS web site:

Each author should log in to and register on the JournalsISSS website. Submit Abstract or Full Paper

If you were registered last year, you can go directly to the Login area at the right hand side of the page and use the login name and password from last year.

If you are a new user, click on the Register heading at the top of the page and fill in the requested information.

Once you have registered and logged in to the Journals site you can then upload your abstract or paper. The steps to submit your abstract or paper are described in the section Submitting Your Abstract and Paper to JournalsISSS, below.

The topics of interest to the ISSS conference are described in the Call for Participation, and more specifically, the Calls for Papers that detail the specific SIG calls for papers. In addition, Guidance on the Style of Abstracts and Papers for Annual ISSS Meetings can be consulted.

Preparing Abstracts

 Here are step-by-step instructions on preparing your abstract for the conference.

PLEASE SUBMIT AN ABSTRACT FIRST AND ASSIGN IT TO A STREAM OF YOUR CHOOSING. (THIS MAY BE CHANGED IN CONSULTATION WITH YOU DEPENDING ON COMMENTS FROM THE STREAM CHAIR)

WHEN YOU ARE READY TO SUBMIT THE FULL PAPER, SEE THE INSTRUCTIONS BELOW, AND START A NEW SUBMISSION CHOOSING THE OPTION FULL PAPER ON THE DROP DOWN LIST OF TOPIC CHOICES.

1.  Click **this link to open the ISSS template for abstracts**. Download the file to your computer.
2.  Open the ISSS template using Microsoft Word. Authors submitting abstracts to the conference Journals site, written using a standard word processing program.
3.  Save the document under a name that includes the surname of the lead author, e.g. 2010ISSSAuthor1.doc
4.  Using the template as an example, delete out or write over the sample text. Use the built in styles, including:

• Title
• Author
• Address
• Body text (for paragraph text)
• Abstracts SHOULD NOT exceed 600 words

5.  Resist using:

• Underscores
• Figures and tables in the abstract
• Content that requires references at the end of the abstract
• Footnotes
• Font size changes.
• No internal headings
• Colors

6. Log in to the Journals website. Follow the 5-step instructions for uploading the abstract file as detailed below.

When you upload your abstract, there is a checklist of requirements that you should meet, including agreement with submitting your work under the Creative Commons License.

Submitting Your Abstract on JournalsISSS

1.  Log in at http://journals.isss.org with the userid and password that you had previously registered.
2.  Under “Proceedings of the 53rd Annual Meeting of the ISSS”, select the role of “Author”.
3.  You should be on the “Active Submissions” page. Select “Step one of the submission process”.
4.  On the “Step 1. Starting the Submission” page, …

• Ensure that your abstract meets the criteria on the “Submission Checklist”, and tick each checkbox.
• For the “Journal Section”, select the title of the SIG to which you wish to submit your abstract
• Enter any comments you want to give to the editor about your submission, if any.
• “Save and continue”.

5.  Step 2: Entering the Submission's Metadata

• Fill in the names and information for the author(s). Below the “Bio Statement” field, you can create additional fields by selecting the “Add Authors” button. If there is more than one author, be sure to designate the primary author using the button below that author's name.
• Insert the working title in the “Title” field.
• Under the Indexing section, specify at least two, and no more than five, keywords into the “Keywords” field.
• Leave the Language box selected as “en” for English, unless special arrangements have been made with the Editor to submit in another language.
• If there are supporting agencies for your work, list those in the appropriate fields.
• Copy the text of the abstract into the abstract entry box in the submission page as well as uploading the electronic Word file in the next step.
• “Save and continue.”

6.  Step 3: Uploading the Abstract file

• Follow the instructions on the page to attach your abstract to the JournalsISSS site.
• DO NOT attach additional files for the abstract: you should not include figures or tables in your abstract.
• “Save and continue.”

7.  Step 4: Confirming the Submission

• Under “File Summary”, verify that the correct file has been uploaded to the web site.
• “Finish submission.”

8.  You should receive e-mail notification on the progress of your abstract. To check at any time, you can log in and return to the “Active Submissions” page to see the status.

Preparing and Submitting Full Papers

Here are step-by-step instructions on preparing and submitting your paper.

1.  Click **this link to open the ISSS template for papers**. Download the file to your computer. A sample file is available for download so you can see the format applied to a full paper for reference.

The submission of a final paper, if your abstract is accepted to the conference, follows similar steps to submitting an abstract.

2.  Sign in at http://journals.isss.org with the userid and password that you had previously registered.
3.  Under “Proceedings of the 54th Annual Meeting of the ISSS”, select the role of “Author”.
4.  You should be on the “Active Submissions” page. Click on "Step One of the Submission Process". DO NOT upload your paper as a supplemental file to your previous abstract submission.

5.  On the “Step 1. Starting the Submission” page, …

• Ensure that your paper meets the criteria on the “Submission Checklist”, and tick each checkbox.
• For the “Journal Section”, select the category: Paper
• Enter any comments you want to give to the editor about your submission, if any.
• “Save and continue”.
• DO NOT submit a PDF format file. Files must be submitted in an editable format or they will be returned to you for correction.

6.  Step 2: Entering the Submission's Metadata

• Fill in the names and information for the author(s). Below the “Bio Statement” field, you can create additional fields by selecting the “Add Authors” button. If there is more than one author, be sure to designate the primary author using the button below that author's name.
• Insert the working title in the “Title” field.
• Under the Indexing section, specify at least two, and no more than five, keywords into the “Keywords” field.
• Leave the Language box selected as “en” for English, unless special arrangements have been made with the Editor to submit in another language.
• If there are supporting agencies for your work, list those in the appropriate fields.
• Copy the text of the abstract into the abstract entry box in the submission page as well as uploading the electronic Word file in the next step.
• “Save and continue.”

7.  Step 3: Uploading your Paper

• Follow the instructions on the page to upload your paper to the JournalsISSS site.
• “Save and continue.”

8.  Step 4: Uploading Additional Supplementary Files

• You can attach additional supplementary files, such as images or drawing files. Please note in the “Brief Description” box what the additional file contains.
• “Save and continue.”

9. Step 5: Confirming the Submission

• Under “File Summary”, verify that the correct file has been uploaded to the web site.
• “Finish submission.”

10. You should receive e-mail notification on the progress of your paper. To check at any time, you can log in and return to the “Active Submissions” page to see the status.

If you have any problems with this procedure, please contact the ISSS Office at: isssoffice@dsl.pipex.com for help. 

Creative Commons Licensing

Formalization of Content Licensing with the Creative Commons:

The ISSS approach to copyright of conference proceedings is in contrast to that of many other conferences. ISSS has never assumed the copyright on papers published in the proceedings. As a venue to develop new ideas and collaborate with other members, the ISSS encourages the contribution of content in many forms and at varying levels of completedness, ranging from early findings and through to nearly-completed research. Theoretical, empirical and applied works are welcomed. Most contributions would generally be classified as “working papers” distributed to peers for comments and discussion. Inclusion into the proceedings has neither required transfer of ownership from the original author, nor exclusivity. Thus, the copyright of the work has remained available for the author to assign to publishers of prestigious journals such as Systems Research and Behavioral Science. The ISSS board has recently approved the use of “Creative Commons Licensing” for the proceedings to formalise this policy and the details of CCL can be read below.

The ownership and privileges of content contributed to past annual ISSS meetings has been vague. For this reason, although many authors have declared their interest in making their conference papers available on the ISSS web site, the ISSS had not been formally assigned the privileges of redistribution. In order to protect the rights of both authors and the ISSS, this ambiguity has now been clarified.

The ISSS requests that you permit your work to published on the ISSS web site under a Creative Commons Attribution-NonCommercial-ShareAlike 2.5 license. This is the license that has been selected by the ISSS Board of Directors for all of the content on the ISSS web site, beginning in 2006. In a description of the features of this license,

This license lets others remix, tweak, and build upon your work non-commercially, as long as they credit you and license their new creations under the identical terms. Others can download and redistribute your work …, but they can also translate, make remixes, and produce new stories based on your work. All new work based on yours will carry the same license, so any derivatives will also be non-commercial in nature. (Source: “Meet the Licenses”, Creative Commons)

This Creative Commons license has a deed, and a legal code associated with it. The license is not an alternative to your copyright, but instead, on top of your existing copyright. Your work is automatically copyrighted once it is put into tangible form (e.g. pressing the save button). This license is not mutually exclusive with other licenses that you may choose to place on your work. If you want to make money with the work, in another license with another party, that option is still open to you. If someone wants to make a different use of the work, (e.g. publishing it in a book), he or she is still obligated to contact you directly.

When you submit your abstract and paper to JournalsISSS, an agreement to license the work under a Creative Commons license will appear as one of the checkboxes in the “Submission Checklist”. Checking off that box represents sufficient permission for the ISSS to post your abstract and paper on its web site.