Preparing and Submitting Abstracts and Papers

[KEY POINTS] [Obtain Author ID] [Preparing Abstracts] [Submitting Abstracts] [Preparing and Submitting Full Papers] [Preparing and Submitting Posters] [Preparing and Submitting Presentation Slides] [Creative Commons Licensing]

**KEY POINTS**

  • Presentation at the conference is determined by acceptance of an abstract, which will be determined by peer review. Registering for the conference does not guarantee acceptance of the abstract or full paper.
  • See the Important Dates webpage for deadlines for submission.
  • When you submit your abstract to the ISSS Journals website, you may select a specific session (SIGs or Exploratory Groups (EG)) you wish the abstract to be considered, or you may designate it as a "poster" or "workshop" abstract.
  • If you require special handling (e.g., review before a funding deadline, or an invitation letter to the conference), PLEASE EMAIL that request to enquiryisss@gmail.com  
  • Once you have been notified of abstract acceptance, you may proceed with submission of your paper, poster, and/or presentation slides through a new submission within your account.
  • Abstracts submitted after the final deadline for abstracts (but prior to the conference program being set) will be considered for acceptance on a space-available basis.
  • Please follow the instructions in the sections below step-by-step. If you have any questions, contact the ISSS office at enquiryisss@gmail.com.

ISSS Journals are now published at http://journals.isss.org with an ISSN of 1999-6918. Proceedings from 2006 onwards are available at journals.isss.org, and on CD-ROM (until 2011). Proceedings for years prior to 2006 are available on CD-ROM from the ISSS Office.

Obtain Author ID

A new author should obtain a userid and password at journals.isss.org. Authors who have an account from a previous year can select the LOG IN link and use your existing details.

Preparing Abstracts

1.  Download the ISSS template for abstracts.

2.  Open the abstract template using a word processing program that will let you save your abstract as a Microsoft Word .doc file.

3. Complete the fields in the template, including:

  • Title
  • Author
  • Address
  • Body text

4.  Abstracts SHOULD NOT exceed 600 words and SHOULD NOT include:

  • Underscores
  • Figures and tables in the abstract
  • References
  • Footnotes
  • Font size changes.
  • Internal headings
  • Color.

5.  Save the document as a .doc file under a name that includes the surname of the lead author, e.g. 2016ISSSAuthor1.doc  We cannot use PDF files.

Submitting Abstracts

1.  Log in at journals.isss.org with the userid and password that you had previously registered. Follow the instructions for uploading the abstract file as detailed below. When you upload your abstract, there is a checklist of requirements that you should meet, including agreement with submitting your work under the Creative Commons License.

2.  Under “Proceedings of the [Current Year] Annual Meeting of the ISSS”, select the role of “Author”.

3.  That will take you to the “Active Submissions” page. Click the link under “Start a New Submission”.

4.  On the “Step 1. Starting the Submission” page:

  • From the pull-down menu under “Journal Section”, select the section to which you wish to submit your abstract (if it is for a paper) or select "POSTER", accordingly.
  • Ensure that your abstract meets the criteria on the “Submission Checklist”, and check each checkbox.
  • Enter any comments you want to give to the editor about your submission, if any. 
  • “Save and continue”.

5.  On the “Step 2: Entering the Submission's Metadata” page:

  • Please do NOT use BLOCK CAPITALS. Fill in the names and information for the author(s). Below the “Bio Statement” field, you can create additional fields by selecting the “Add Authors” button. If there is more than one author, be sure to designate the primary author using the button below that author's name.
  • Insert the working title in the “Title” field. Again, please do NOT use BLOCK CAPITALS. 
  • Copy the text of the abstract into the abstract entry box in the submission page by clicking on the W symbol on the upper tool bar. This will open a text box for you to paste in your text and this will strip all of the Word formatting from your text so it will display correctly in the online Journal.
  • Under the Indexing section, specify at least two, and NO MORE THAN FIVE, keywords into the “Keywords” field.
  • Leave the Language box selected as “en” for English, unless special arrangements have been made with the Editor to submit in another language.
  • If there are supporting agencies for your work, list those in the appropriate fields.
  • “Save and continue.”

6.  On the “Step 3: Uploading the Abstract file” page:

  • Follow the instructions on the page to upload your abstract to the ISSS Journals site.

7.  On the “Step 4: Uploading Supplementary Files” page:

  • SKIP THIS STEP when submitting your abstract. 
  • “Save and continue.”

8.  On the “Step 5: Confirming the Submission" page:

  • Under “File Summary”, verify that the correct file has been uploaded to the web site.
  • “Finish submission.”

You should receive e-mail notification on the progress of your abstract. If you do not, please email the office to check if the submission is loaded correctly. To check at any time, you can log in and return to the “Active Submissions” page to see the status.

Preparing and Submitting Full Papers

Once your abstract is accepted, you may submit your full paper for publication in the conference proceedings following similar steps to submitting an abstract. Papers should not exceed 30 pages in length. Longer papers and papers not using ISSS style for layout and accurate referencing will be returned to you for further editing.

1.  Download the ISSS template for papers.

2.  Sign in at journals.isss.org with the userid and password that you had previously registered.

3.  Under “Proceedings of the [Current Year] Annual Meeting of the ISSS”, select the role of “Author”.

4.  That will take you to the “Active Submissions” page. Click the link under “Step One of the Submission Process”.

  • DO NOT upload your paper as a supplemental file to your previous abstract submission.

5.  On the “Step 1. Starting the Submission” page:

  • For the “Journal Section”, select the category: FINAL Paper
  • Ensure that your paper meets the criteria on the “Submission Checklist”, and tick each checkbox.
  • Enter any comments you want to give to the editor about your submission, if any.
  • “Save and continue”.
  • DO NOT submit a PDF format file. Files must be submitted in a “.doc”  or ".docx" format or we will email you for the correct formatted file.

6.  On the “Step 2: Entering the Submission's Metadata” page:

  • Fill in the names and information for the author(s). Below the “Bio Statement” field, you can create additional fields by selecting the “Add Authors” button. If there is more than one author, be sure to designate the primary author using the button below that author's name.
  • Insert the working title in the “Title” field.
  • Under the Indexing section, specify at least two, and no more than five, keywords into the “Keywords” field.
  • Leave the Language box selected as “en” for English, unless special arrangements have been made with the Editor to submit in another language.
  • If there are supporting agencies for your work, list those in the appropriate fields.
  • Copy the text of the abstract into the abstract entry box in the submission page as well as uploading the electronic Word file in the next step.
  • “Save and continue.”

7.  On the “Step 3: Uploading your Paper” page:

  • Follow the instructions on the page to upload your paper to the ISSS Journals site.
  • “Save and continue.”

8.  On the “Step 4: Uploading Additional Supplementary Files” page:

  • All graphics, tables and figures should be included in the main text file when submitted. However, you can attach additional supplementary files, such as images or drawing files if you wish to be sure they are transmitted correctly. Please note in the “Brief Description” box what the additional file contains.
  • “Save and continue.”

9.  On the “Step 5: Confirming the Submission” page:

  • Under “File Summary”, verify that the correct file has been uploaded to the web site.
  • “Finish submission.”

If you have any problems with this procedure, please contact the ISSS Office at enquiryisss@gmail.com for help.

Preparing and Submitting Posters

An abstract must be submitted and accepted to present a poster. See instructions above for Preparing Abstracts and Submitting Abstracts.

For further instruction on preparing and submitting posters, see our Submitting a Poster page.

Preparing and Submitting Presentation Slides

You are encouraged to submit your presentation slides for the benefit of attendees. You should upload your ppt file in the same way as any other submission using the process above and these will be added to the proceedings.

Creative Commons Licensing

ISSS proceedings are published under a Creative Commons Attribution-NonCommercial-ShareAlike License.

In contrast to the policy of many other conferences, ISSS has never assumed the copyright on papers published in the proceedings. As a venue to develop new ideas and collaborate with other members, the ISSS encourages the contribution of content in many forms and at varying levels of completeness, ranging from early findings and through to nearly-completed research. Theoretical, empirical and applied works are welcomed. Most contributions would generally be classified as “working papers” distributed to peers for comments and discussion. Inclusion into the proceedings neither requires transfer of ownership from the original author, nor exclusivity. Thus, the copyright of the work remains available for the author to assign to publishers of prestigious journals such as Systems Research and Behavioral Science.